Subject: Instructions regarding implementation of Aadhar Enable Biometric Attendance System (AEBAS) for attendance of all Government employees, by various Ministries/ Departments/ Organizations (MDOS)
Instructions have been issued by this Department from time to time for observing punctuality by the Government employees. Responsibility for ensuring punctuality in respect of their employees rests with the concerned Ministry/ Department/ Organization (MDO). In this regard, instructions on implementation of Aadhar Enabled Biometric Attendance System (AEBAS) by Ministries/Departments/ Orgarnizations (MDOs) have also been issued from time to time. In its instructions issued by this Department vide OM of even number dated 23rd June, 2023, all the MDOs were, Inter alla, advised to ensure strict implementation of AEBAS and periodically monitor the marking of attendance to ensure punctuality. However, it has been observed that despite clear instructions, several employees are not registering their attendance in Biometric Attendance System (BAS) and some of the employees have been coming late on a regular basis.
2, The matter of strict implementation of AEBAS has recently been reviewed and taking a serious note of the laxity in implementation of AEBAS, it is hereby reiterated that al MDOS will regularly monitor the attendance reports of their employees after downloading the same from the portal (attendance.gov.in). The MDOs will also ensure the following:
a. All employees mark their attendance using AEBAS without fail. This will ensure that there will be no discrepancy between 'registered and 'active' employee on AEBAS.
b. In case any employee is not registered over AEBAS, immediate steps should be taken to register his/her biometric data on BAS portal; MDOs may also reconcile the data of registered employees on AEBAS with the employee data on other portals such as eHRMS portal/PFMS portal and the list of employees maintained by the Department.
C. In respect of Divyaang employees, MDOs will make appropriate arrangements for providing convenient and easily accessible machines for capturing biometrics through sultable alternative modes.
d. HODs of the MDOs shall sensitize their employees to adhere to the instructions relating to office hours, late attendance etc. They would download the consolidated report from the portal ona regular basis and identify the defaulters. Habitual late attendance and early leaving of office should be viewed seriousty and be essentially discouraged. Strict action against the defaulters may be initiated under the extant GOI rules.
e. MDOs shall ensure that the biometric machines remain functional at all times.
3. Besides above, it may be noted that UIDAI has now rolled out face-based authentication applications using Android/i0S based phones. The face Authentication offers robust features like faster authentication, live location detection, geo-tagging, etc. The Nodal Officer of respective MDO shall configure personal mobile policy in attendance portal for the employees of their Organizations and get the geo-coordinates fed into the entry locations of the office. The minimum OS requirements for smart phones would be OS 9.0 or above for Androld smartphones and OS 14.0 or above for iOS Smartphones. NIC officers and staff of the respective MDOs will facilitate registration of their Departmental employees on such ioS/android applications.