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Friday, 12 June 2026

Rationalization in allotment of Official Vehicle

GOVERNMENT OF ODISHA

FINANCE DEPARTMENT

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No. 15295/F. Date: 11.06.2026

OFFICE MEMORANDUM

Subject: Rationalization in allotment of Official Vehicle... Regarding

In view of the prevailing fuel and energy challenges arising from the recent West Asia crisis, the State Government is pleased to issue the following instructions for strict compliance by all concerned:

2. (a) Officers in the rank of Special Secretary and above shall be entitled to an independent vehicle for official purpose.

(b)Officers promoted to the rank of Additional Secretary on or after 01.06.2026, shall use official vehicles on pool basis. They shall become eligible for an independent vehicle only upon completion of three (3) years of service in the rank of Additional Secretary.

Provided that this shall not apply to officers in the rank of Additional Secretary who, despite not having completed three years in the rank, have already been allotted an independent vehicle for official use on or before 31.05.2026.

3. (a)Officers in the rank of Under Secretary to Joint Secretary working in Administrative Departments, as well as officers of equivalent rank working in various Heads of Departments, shall be provided with pool vehicles.

(b)At least 2 to 3 officers shall share one pool vehicle.

4.The monthly deduction for the use of an official pool vehicle shall be Rs. 1,680/- irrespective of the officer's rank, as prescribed in Finance Department Memorandum No. 1613/F dated 17.01.2025.

5.While proceeding on official tours to distant locations within the State, officers shall, as far as practicable, travel via Bus or Rail instead of using official vehicles.

6.These instructions shall apply mutatis mutandis to all State Government Undertakings / Autonomous Institutions / Universities / Societies across the State.

By order of the Governor

(Signature)

(Anil Kumar Purohit)

Joint Secretary to Government

15293 Dt. 11.06.2026

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Friday, 22 May 2026

Advance payment towards fuel charges for vehicles used for official purposes

GOVERNMENT OF ODISHA
FINANCE DEPARTMENT
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No.FIN-COD-MISC-000 1 -2022 / 13073 /F, Dt.19.05.2026

Office Memorandum

Sub.: Advance payment towards fuel charges for vehicles used for official purpose - reg'

As per prevailing administrative practice, the payment towards fuel consumed by vehicles used for official purpose is generally made to the concerned petrol pump at the end of each month. Owing to the ongoing uncertainty in the international petroleum market in the wake of Middle East conflict, most petrol pumps are unwilling to supply fuel to Departments on a credit basis.

2. In view of the above, now State Government has been pleased to allow all Departments and Heads of Departments to make interest-free advance payment equivalent to two months' estimated fuel requirement to the petrol pump for hassle-free conduct of official work.

3. While making such advance payment, adequate Security Deposit/Bank Guarantee/ similar safeguard, as deemed appropriate by the Administrative Department/ Heads of Department, shall be obtained from the concerned petrol pump.

4. This Office Memorandum shall be effective from the date of issue until further orders.

By order of the Governor

(Anil Kumar Purohit)

Joint Secretary to Government

13073 Dt. 19.05.2026

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Sunday, 17 May 2026

Delay in issue of posting orders leading to abnormal extension of joining time – fixation of accountability

Government of Odisha

Finance Department

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No.FIN-CS2-MCS-0001-2026/ 12855 /F, Date.15-05-2026

From

Sanjeeb Kumar Mishra, IAS
Principal Secretary to Government.

The Additional Chief Secretaries /
Principal Secretaries /
Commissioner-cum-Secretaries /
Secretaries to Government
(All Departments)

Sub: Delay in issue of posting orders leading to abnormal extension of joining time – fixation of accountability regarding.

Madam/Sir,

In inviting a reference to the subject cited above, it is to state that Administrative Departments have been delegated with powers to sanction joining time upto a period of 120 days vide Finance Department O.M. No. 12598/F, dated 28.03.2011. Procedure to be followed in the matter of relief from old post and joining the new post for which joining time is admissible has been prescribed in Finance Department O.M. No. 5711/F, dated 05.02.1980. Further, conditions required to be fulfilled while submitting proposal for sanction of joining time beyond the period of 120 days have been outlined in Finance Department Circular Letter No. 47352/F, dated 09.10.2002 read with Circular Letter No. 50965/F, dated 15.12.2006. It is thus expected that extension of joining time beyond 120 days limit would not ordinarily arise if the procedure contained in Finance Department O.M. No. 5711/F, dated 05.02.1980 is followed scrupulously.

2. It has, however, come to the notice of Government that in certain cases, files relating to issue of detailed posting orders and joining instructions are being kept pending at various levels without adequate justification, resulting in abnormal delay and submission of proposals for extension of joining time beyond 6 (six) months and above.

3. Such instances are viewed seriously by Government and negatively pointed out by Audit as sanction of extension of joining time resulted in paying idle salary to an employee. Delay on the part of officials in processing such files leads to avoidable administrative complications and financial implications, including payment of salary without commensurate service, which is not desirable and needs to be strictly avoided

4. In view of the above, Government after careful consideration have been pleased to direct the following:

(i) Fixation of accountability: Administrative Departments shall fix responsibility on the officers concerned for whose inaction led to sanction of joining time beyond 30 days. The idle salary paid to the govt servant shall be recovered from the erring officials.

(ii) Discouraging routine extension: Extension of joining time beyond the admissible limit shall not be allowed as a matter of routine. Proposals involving extension of joining time beyond 120 days and particularly beyond 6 months shall be subjected to strict scrutiny.

(iii) Utilisation of services during interim period: In cases where an employee has reported for duty but detailed posting orders are yet to be issued, the Administrative Department / Controlling Authority shall ensure that the services of the concerned employee are gainfully utilized in an appropriate office/assignment during the intervening period, so as to avoid payment of idle salary.

(iv) Pre-condition for submission of proposal: No proposal for extension of joining time shall be considered unless the Administrative Department clearly indicates:

the reasons for delay,
the officers/officials responsible for such delay, and
the action taken against the erring officers.

The proposal/file shall be submitted only after incorporating the above details.

5. All Departments are requested to ensure strict compliance of these instructions. Any deviation in this regard shall be viewed seriously.

Yours faithfully,

Principal Secretary to Government

No.12855 Dt.15.05.2026
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Monday, 23 March 2026

Extension of dateline for issue of sanction order for release of funds etc. during FY 2025-26

7697 Dt. 23.03.2026

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Sunday, 22 March 2026

Meeting on engagement of Consultants / PMUs / TSUs

7496 Dt.20.03.2026
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Standard Operating Procedure (SOP)

7215 Dt.18.03.2026
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Finance Department Office Memorandum

22296 Dt.31.07.2025

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Thursday, 19 March 2026

Amendment of Delegation of Financial Power Rule, 1978

6912 Dt.16.03.2026

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Standard Operating Procedure for Engagement of Consultants or PMU w.e.f. 01.04.2026

7215 Dt.18.03.2026
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Sunday, 8 March 2026

Measures to prevent rush of expenditure towards the fag end of the Financial Year 2025-26

5833 Dt. 07.03.3026

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Saturday, 28 February 2026

Revised deadline for issue of sanction orders for release of funds till 09.03.2026

5409 Dt. 27.02.2026
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Tuesday, 10 February 2026

Deadline for issue of financial sanction / issue of allotment etc.

3653 Dt. 10.02.2026
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Saturday, 18 October 2025

Adherence to "No Gift Policy" during festivals

Government of India has adopted a "No Gift Policy" during festive occasions. A copy of the Ministry of Finance, Department of Expenditure Office Memorandum No.7(1)/E.Coord/2025 dated 19th September, 2025 is enclosed. The said policy prohibits Ministries/Departments and other organs of the Government of India from incurring any expenditure on gifts and related items for Diwali and other festivals.

2. The State Government has decided to adopt the aforesaid Office Memorandum on "No Gift Policy." It is, therefore, impressed upon all State Government Offices and Public Sector Undertakings that no expenditure shall be incurred on gifts and related items for Diwali and other festivals.

It is, therefore, requested to strictly adhere to the aforesaid Office Memorandum of Government of India.