QUARTER MANAGEMENT SYSTEM 2.0
w.e.f. 15.12.2023
GA POOL QUARTERS ALLOTMENT
Circular / Office Memorandum
01.12.2013 : e-Quarter system introduced
Sept. 2014 : Allotment in ratio 3:2:1
Aug. 2018 : Allotment as per 7th PC
June, 2021 : Quarter Management System through HRMS
Contact No.
Deputy Director, Estates
Facilitation Centre
Estate Court, Behind Lokaseva Bhawan
Ph. 0674-232 2375
Rent Officer
GA (Rent) Department
Ground Floor of HoD Building
Ph. 0674-232 3122
_______________________________________
Improving the system of allotment of GA Pool residential accommodation (Type - I to Type - VI) based on eligibility and choices exercised by the applicants, Government have introduced e-Quarter system, an online allotment system w.e.f. 01.12.2013.
Eligibility :
All State Government Employees at Bhubaneswar and Cuttack can apply for these quarters.
Restrictions :
- You can select maximum 10 houses in your eligible type and 10 houses in one type below.
- An applicant is allowed one change in each category.
- In case non acceptance of allotted quarter, debarment for 1 year.
Fixation of Seniority :
(as per 7th PC)
- Level
- Basic Pay
- Date of entry into Basic Pay
- Date of Joining (earlier)
- Date of Retirement (earlier)
- Grade pay
- Date of drawing grade pay
- Basic Pay
- Date of joining (earlier)
- Date of retirement (earlier)
Allotment Ratio:
Quarters in Type I to Type IV categories in Bhubaneswar will be allotted through e-Quarters System in the atio 3:2:1 among the Secretariat , HoD and District Level Employees w.e.f. September, 2014. (Download : GA Deptt OM No.23961 Dt . 28.08.2014)
1. First Quarters : Secretariat employee
2. Second Quarter : HoD employee
3. Third Quarter : Secretariat employee
4. Fourth Quarter : District Level employee
5. Fifth Quarter : Secretariat employee
6. Sixth Quarter : HoD employee
e-Quarter Registration & Application
(11th -25th of each month)
By whom & why :
- If you are applying for GA Quarters for first time.
- Existing occupants interested in change of quarters
- Existing occupants not interested in change of quarter but to see rent related information in future.
New user : (Follow the manual)
- Online Registration
- Online filling application form
- Take print out of the application form
- Sign at the place for signature of applicant
- Also take signature of Head of your Office in the same form
- Submit the application form to GA Department at Facilitation Center ( Estate Court behind Lokseva Begawan) along with enclosures. (1) First Page Service Book (2) Stamp size photograph (3) Copy of Pay Slip (Latest) (4) Pay fixation order (supporting current basic pay as per 7th PC)
- A message about Activation / Rejection will be sent to applicants mobile number.
- If the application is activated, the user can fill up choices for quarters in coming months.
- If the application is rejected, the user have to rectify the information with the same user ID and Password and resubmit.
Existing User :
- No need not register again.
- Update the information (Designation, pay) only.
- Take a print out and submit at facilitation center along with supporting documents as above.
Choice filling for Quarters
(1st - 9th of each month)
Registration is done once only. But choice filling can be done every month till a quarter is allotted to you.
N.B. You have to be very careful while selecting the houses. Because once the house is allotted to you from the choices given and you are unwilling to take the house, then you will be debarred from allotment for a period of one year.
Allotment List
(10th or 11th of every month)
Once the allotment list is finalised,
- The list will be published in the website (Allotted Quarters on left side) on 10th or 11th of every month.
- A message will be sent to the applicant, if allotted
- The allotment message will appear on login screen of the user.
If a quarter is allotted to you ....
- Take print out of the draft allotment order (in duplicate) and sign it as a token of acceptance.
- Submit the same at the Facilitation Center (Estate Court behind Lokseva Bhawan) by 18th of the current month.
- Collect the said allotment order approved by appropriate authority (Deputy Director if Estates, GA Department) from the same counter after 2-3 Days.
- Take a print out of the Undertaking and Occupation Report from website using your user ID and password.
- Furnish the undertaking before Rent Officer, GA(Rent) Department ( located at Ground Floor of HoD Building) and get the allotment order stamped.
- Then furnish the allotment order stamped by GA (Rent) Department before Assistant Engineer (R&B) of the concerned area for taking occupation of the quarter.
- At the same time, collect the key of concerned quarter from the O/o the A.E.(R&B).
- Get the Occupation report signed by Assistant Engineer (R&B) and the submit the same to GA(Rent) Department along with three copies of allotment order with 2days positively.
- Get the three copies of allotment order stamped by GA(Rent Department mentioning date of occupation.
- Submit the aforementioned copies in CESU, GED & PHD offices for getting other services.
R&B : Repairing and colouring of rooms, kitchen, door & window
CESU : Electricity Connection to to the quarter
GED: Repairing of electric wiring, installation of electric points as required and providing fans
PHD: Repairing bathroom, toilet and installation of Basins, mirror, kitchen sinks, nubs of the water points
CIRCULARS / NOTIFICATIONS |
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|---|---|---|---|
| Letter No. | Date | Subject | Download |
| 2585 | 22.01.2021 | Facilities for family members after death/retirement : Amendment | |
| 231 | 12.01.2021 | Revision of Flat License Fee | |
| 13887 | 11.06.2020 | Facilities for family members after death/retirement : Amendment | |
| 28924 | 14.12.2017 | Out of turn allotment of Government Quarter | |
| 25181 | 15.11.2017 | Types of Quarter allotment with Revised Pay Scale 2017 | |
| 2901 | 04.02.2015 | Facilities for family members after death/retirement : Amendment | |
| 2764 | 03.02.2015 | ||
| 1092 | 15.01.2015 | No Quarter allotment to Foreign Body / PSU | |
| 23961 | 28.08.2014 | ||
| 34096 | 30.11.2013 | ONLINE Allotment of GA Quarter | |
| 51758 | 15.12.2010 | Flat License Fee all over Odisha except Cuttack & Bhubaneswar | |
| 1968 | 06.04.2010 | Retention of Government Quarter on deputation | |
| 19213 | 15.12.2009 | Types of Quarter allotment with Revised Pay Scale 2008 | |
| 17355 | 20.11.2008 | Allotment of Quarter to Police Personnels | |
| 6773 | 01.11.2008 | Revision of Flat License Fee | |
| 4942 | 28.02.2004 | ||
| 7229 | 15.05.2000 | Facilities for family members after death/retirement : Amendment | |
| 10619 | 30.06.1999 | Allotment of Quarters to Government Employees by the Director of Estate | CLICK HERE |
| 7637 | 18.09.1998 | Revision of Flat License Fee | |
| 2870 | 25.02.1987 | Allotment of Quarter to Hon'ble MLAs | |
| 7979 | 25.08.1975 | Change of residential accommodation | |
