Operationalization of "Quarters Management System" (QMS) Module

"Quarters Management System (QMS)" Module has been developed for utilizing its application in post-allotment activities of Rent Section to minimize the processing time and bring transparency in the process followed by the GA & P.G Department through use of Information and Communication Technology. There will be no manual transmission of aforesaid orders / notices / intimations to the occupants. Therefore, occupants of G.A quarters are required to visit their HRMS platform regularly and take note of orders / notices / intimations, if any, issued to them from Rent Officer/ Estate Court.

Government of Odisha

General Administration & Public Grievance (Rent) Department

Bhubaneswar

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No. 4937/Rent 

GAD-RESTT-MISC-0001-2021                      Date.30.06.2021

From

        Sanjeev Chopra, IASS
        Additional Chief Secretary to Government.
To
        All Departments of Government
        All Heads of Departments/All Govt. Offices
        (Located at Bhubaneswar and Cuttack).

Sub: Operationalisation of "Quarters Management System" (QMS) Module.

Sir,
    This is to inform that "Quarters Management System" (QMS) module developed by G.A. & P.G Department has been made operational. The module provides end-to-end services to the occupants of G.A. pool quarters through online mode. Its applications are being used by the Rent Office for tracking of transferred/ retired employees occupying quarters, initiating appropriate follow-up action such as granting retention permission, cancellation of allotments, issue of vacation notice, collection of outstanding dues, initiation of eviction proceedings in the Estate Court and for issue of final NDCs to retiring/ retired employees.

        Similarly, through this module the occupants can get NOCs from PHEO, GED and R & B organisations at the time of vacating quarters. A single point online request provision has been made in this application so that the occupants can send request to these organizations from his/her HRMS platform. Since occupation/vacation reports are being received online from R & B sections, getting Clearance Cetificates / NDCs will be quicker and easier after vacation of quarters. A link is also provided for online payment of outstanding House Licence Fee through iFMS This module has been integrated with the HRMS portal and can be accessed by the occupants through their HRMS account using "My Quarters Details" TAB appearing under "My Report" section. Retired/retiring Government employees desirous of getting Quarters NDC can use the TAB "Apply NDC for Quarters (GA)" which is available in "Request or Submission" Section in HRMS Home page.

        The occupants are now receiving intimation/retention permission/cancellation orders/vacation notice/eviction orders /NDCs etc. from the Rent Officer and Estate Court in online mode through HRMS platform. There will be no manual transmission of aforesaid orders / notices / intimations to the occupants. Therefore, occupants of G.A quarters are required to visit their HRMS platform regularly and take note of orders / notices / intimations, if any, issued to them from Rent Officer/ Estate Court. Salient features of this module is attached herewith at Annexure - A for information of the occupants.
        It is, therefore, requested that operationalisation of the said module and procedural changes with regard to receipt of intimations / orders / notice / NDCs etc. in online mode through HRMS platform may be intimated through wide circulation among the employees under your jurisdiction for their information and follow up action.

Yours Sincerely,

(Additional Chief Secretary)

Memo No.4938     Date 30/06/2021 
Copy forwarded to the Public Relation Officer, G.A & P.G
Department, with a request to release a press note on the said subject in leading Newspapers for information of occupants of GA Pool quarters.

Rent Officer

Annexure- A

Quarters Management System (QMS) Module

(For G.A Pool Quarters)

"Quarters Management System (QMS)" Module has been developed for utilizing its application in post-allotment activities of Rent Section to minimize the processing time and bring transparency in the process followed by the GA & P.G Department through use of Information and Communication Technology.

Salient Features :

• Integration of HRMS data with "QMS" system.
• Easy tracking of transferred / retired / deceased occupants.
• Use of HRMS platform to receive notices / intimations / orders / NOCs etc.
  
• System generation of retention permissions, vacation notices, dues intimation, OPP requisitions etc.
  
• Easy access to the information like availability of vacant quarters.

Benefits for the Occupants :

• Receipt of retention permissions, dues intimations, notices, NOCs/NDCs etc. would be quicker and easier.
• NOC requests can be sent to PHEO, GED and R & B at the time of vacating quarters.
  
• Retiring/retired employees can apply for final NDC online for processing their pension papers.
• Outstanding house licence fees can be deposited online through iFMS 

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(4937/Rent Dt.30.06.2021)